Sharing guides — page 1
Plain answers about sharing a calendar, keeping iCloud, Google and Outlook in one view on iPhone and iPad, widgets, and planning around the weather.
Sharing
48- Pending private invitations
Resolve an iCloud private-calendar invitation by checking account eligibility, participant status and the intended recipient before resending.
- Add or remove an event attachment
Add and remove event attachments in Apple Calendar on iPhone. Verify the file version and intended invitees without confusing it with a new invitation.
- Hand a meeting to a new owner
Transfer a Google Calendar event to a colleague, see the 60-day acceptance window and 200-guest limit, and check the Google Meet consequences before you leave.
- Check availability before sending
Add the intended recipients and use Check Availability in Mac Calendar when the service supports it. A free slot is not an accepted invitation.
- Invitation sender identity
Choose an available iCloud invitation sender address and verify it with a harmless event before sending important invitations.
- Embed a calendar on a website
Put a Google Calendar on a website: make the right calendar public, choose full details or free/busy only, and allow up to four hours for changes.
- Events from Gmail
See why Gmail adds flights and bookings to Google Calendar, who can view them on a shared calendar, and how to change their privacy or turn them off.
- Outlook meeting forwarding
What happens when an attendee forwards your Outlook meeting, how Allow forwarding works, and what attendees can still copy or reply after it is off.
- CalDAV account delegation on Mac
Configure CalDAV delegation in Mac Calendar for a colleague on the same service. Distinguish account access, Allow Write and one-calendar sharing.
- Google appointment email verification
Enable eligible Google booking email verification and check the signed-in and guest journeys without treating a PIN as identity proof.
- Meeting notes and event changes
Check why Google meeting notes retain an old time or guest list. Separate document content, event attachments and Drive access before correcting them.
- Finish a Google calendar handoff
Check eligibility, pending acceptance and remaining access in a Google Calendar ownership handoff. A transfer email is not a completed transfer.
- Private, public and default events
See what Default, Public and Private event visibility show to each Google Calendar permission level, and why a Public event can expose a busy-only calendar.
- Google family calendar
How Google’s automatic Family calendar works: who can edit and share it, what leaving the family group does, and the cleanup after deleting a family group.
- Hide, unsubscribe or delete
Clear a Google calendar out of your list safely. Compare unchecking, Hide from list, Unsubscribe and Delete, and see which ones affect other people.
- Shared-calendar update emails
Control iCloud shared-calendar update emails, check the destination address and keep change messages separate from event reminders.
- Outlook delegate or editor
Choose editor or delegate access for a Microsoft 365 work calendar. Check request routing, private-item settings and client differences.
- Group calendar vs shared calendar
Choose a Microsoft 365 group calendar or a shared personal calendar for a team: who can edit or cancel events, and who actually gets invited.
- Outlook sharing levels
Compare Outlook’s calendar sharing levels with one example entry, see what private items show, and check the My organization default after removing access.
- Outlook RSVP missing in Google Calendar? Check the event’s response-email switch
Check Google’s per-event guest-response email choice before assuming missing Outlook RSVPs mean guests ignored the meeting.
- Paid Google appointments
Set up an eligible paid Google booking workflow and keep cancellation, Stripe refunds and payment requirements separate.
- Propose a new time in Outlook
Suggest another time for an Outlook meeting, see why the option can be missing, and accept or reject a proposal as the organizer in classic Outlook.
- Publish and retire a public calendar
Plan an iCloud public calendar’s audience, inspect its contents and verify the owner’s publication switch when the feed should stop.
- Scheduling on behalf of someone
As an Outlook delegate, save a meeting to the owner’s calendar, know what attendees see, and avoid the one choice Microsoft says cannot be changed later.